EAIE Gothenburg 2025
Your global community under one roof
Key deadlines
Early-bird: 28 February 2025
Regular: 30 June 2025
Late: 17 August 2025
Pricing per m²
| Registration Rates | Row | Corner/ Peninsula/ Island (+10%) |
|---|---|---|
| Early-bird | €570 | €627 |
| Regular | €630 | €693 |
| Late | €690 | €759 |
Prices shown are early-bird rates exclusive of VAT. View the full Terms and Conditions.
The prices do not include a stand package. You can select and purchase your stand package in the Exhibitor portal. Please see the Exhibitor Kit for more information.
What is included
All stand spaces include at least 2 conference fee waivers (free registrations) to register your exhibitor staff. Spaces above 18 m2 include one fee waiver per 6 m2 booked. The registration includes:
- Access to the Exhibition
- Access to all sessions
- Access to all free networking events (pre-registration may be required)
- Lunches and coffee breaks on exhibition days (Wednesday–Friday)
Get your discount
Don’t miss out on these exclusive exhibitor discount deals:
-
15% discount for first-time exhibitors on their space booking.
- 25% discount for exhibitors from countries classified as low or lower-middle income by the World Bank.
Please note that the discounts cannot be combined. To apply for a discount, email us today.
Frequently asked questions
If you haven't found the answer to your question, please contact the EAIE.
How do I book a stand?
In order to exhibit at the EAIE Exhibition, you must first book a space with the EAIE. Once your space booking is confirmed, you can book a stand package with EA Exhibitions or opt for a Free Build design if your stand is larger than 24 m².
Exhibitors with 36 m² of space or smaller can book a Standard Shell Scheme or Premium Stand package. Please refer to the exhibitor kit for information on pricing and what is included in each package.
Exhibitors with 24 m² of space or larger can opt for an MSD Package or a Free Build stand, ie they can design and build a custom stand design. Please reach out to EA Exhibitions to request a quote for MSD package. You are also welcome to contract an external stand builder. Please contact EA Exhibitions for further information as different rules and regulations may apply.
Can we book a space size which is not available on the floor plan?
If you wish to book a different stand space size, please contact the EAIE. Please be advised that this is subject to availability and location on the floor plan. The stand space size will be visible if you click on the stand on the floor plan.
Can I reserve the space and book it later?
Please be aware that when you put a space in your cart, it is still available for other exhibitors to book. Subject to availability, the EAIE can make a reservation on the space (put it in option) for exhibitors for a limited amount of time. Please contact the EAIE for more information.
When do I receive the invoice?
The invoice will be sent to the company’s email registered in your account directly after you place an order. You can also find your invoice in the ‘Invoice’ section of the Exhibitor Portal (Toddoo) after you place an order.
The space booking will be invoiced by the EAIE and the stand packages will be invoiced by EA Exhibitions. The payment can be made by wire transfer, the bank details will be indicated on the invoice. Please contact EA Exhibitions directly if you want to pay the stand package invoice by credit card.
Where can I view and change my booking?
Your booking can be viewed in the Exhibitor Portal under 'My Booths'. If you want to make any changes to your booking, please contact the EAIE.
Where can I purchase additional items for my stand?
Additional stand items can be purchased directly via the shop in the Exhibitor Portal. The shop items will be available at the beginning of 2025.
How do I log in to Toddoo Exhibitor Portal?
In the Exhibitor Portal, you can view available options for booking your space, stand packages, find exhibitor manual and technical information and purchase extra items such as furniture, audio-visual equipment and other items for your stand. If you exhibited at the Annual EAIE Conference & Exhibition in 2023 or 2024, your organisation should have an account in Toddoo already. Please use the ‘Forgot Password’ button on the login page if you don not remember it.
If you need to know the login details or who the main contact person from your organisation is, please contact us for assistance.
If you do not have an account in Toddoo, please go to the Exhibitor portal and follow the steps to create your account. Please watch this short video tutorial.
Where can I change my organisation’s information in the Exhibitor Portal?
You can change your organisation information in the exhibitor portal in your account information. Please click on the person icon on the top right corner of the portal and click on ‘Edit’. On the edit page you will be able to change your company information and (billing) address.
My organisation in the EU does not have the VAT number, how can I book a stand?
If your organisation is based in the EU and does not have a VAT number, please reach out to us and we will assist with setting up your Toddoo account. If you are having issues with validating your VAT number, please reach out to the Toddoo support team.
I’m experiencing an issue with (accessing) the Toddoo Exhibitor Portal, how can I get support?
When experiencing any trouble with the portal please contact Toddoo support team and describe the issue as specific including screenshots if possible, in the email.
When will I receive the Exhibitor Manual?
The Exhibitor Manual is a comprehensive resource for our exhibitors provided by EA Exhibitions. The manual contains information about the exhibition schedule, additional exhibitor services, stand set-up and tear-down, graphic design orders, freight forwarding and much more. The exhibitor manual will be available at the at the beginning of 2025.
How many registrations are included?
The number of free registrations included in the stand depends on the stand size. Please see the full list of entitlements per stand in the EAIE Exhibition Terms and Conditions.
