EAIE Gothenburg 2025
Key dates
Early-bird registration: 28 May to 27 June 2025
Regular registration: 28 June to 29 August 2025
Late registration: 30 August to 12 September 2025
Registration rates
Payment is required upon registration. We accept Visa, Mastercard, JCB, American Express, and select Maestro cards. All payments must be made in Euros (€). Please note that payment by bank transfer is not available for EAIE events.
As per local regulations, the registration fees and pricing for additional events this year are subject to a 25% VAT in addition to the prices listed below. The EAIE has worked on minimising the impact of this cost by reducing the conference fees. However, the increase is beyond our control and in compliance with Swedish tax laws.
| Participant type | Early-bird | Regular | Late |
|---|---|---|---|
| EAIE member | €699 | €784 | €834 |
| Non-member | €919 | €999 | €1049 |
| Chair/speaker | €614 | €614 | €614 |
| Lower-income country* | €519 | €519 | €519 |
| African country** | €329 | €329 | €329 |
| Day ticket*** | €454 | €454 | €454 |
*Lower-income country: If you are working in a country classified as a ‘low-income economy’ or ‘lower-middle-income economy’ by the World Bank, you qualify for a reduced conference rate. This rate is applied automatically upon registration.
**African country: We are committed to strengthening partnership between Africa and Europe and will continue to offer a reduced conference rate for participants who live and work in an African country. This rate is applied automatically upon registration.
***Day tickets: Please note that day tickets grant access to the conference for one day only. If you plan to attend multiple days, a full conference ticket is required. Day tickets will be available for purchase at the end of August.
What’s included in my conference fee?
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Conference sessions (such as panel, poster, Ignite, Campfire)
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Tea and coffee on Wednesday, Thursday, and Friday
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Lunch on Wednesday and Thursday
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Opening Plenary
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Closing Plenary and Luncheon
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Access to the EAIE Exhibition
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Access to the new conference app
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Complimentary subscription to the EAIE Community Platform for the rest of 2025
What costs extra?
- Workshops on Tuesday
- Campus Experiences on Tuesday
- Opening Reception
- EAIE Networking Events on Wednesday and Thursday evening
- Other networking events such as Netwalking and morning fitness activities
Badge collection
All participants must collect their badges before the workshops, sessions, Netwalking activity, and Opening Reception on Tuesday. A QR code will be sent by email, please make sure you have it at hand on your device at the badge collection points. Please note that it is not possible to collect badges on behalf of other attendees.
Exclusive member offers
- Access to the Member Lounge with extra seating, meeting areas, snacks and even massages
- Join exclusive member-only professional development sessions and activities (pre-registration will be required)
- Attend the member-only Fika afternoon tea to informally meet with fellow members
- Collect your member pin and themed desk calendar
Terms & Conditions
The following information outlines the cancellation policy for conference participants as stated in the official EAIE Terms and Conditions.
| No charge | 50% of registration fee | Full fee |
|---|---|---|
| By 22 July 2025 | Between 23 July and 19 August | After 20 August |
Refunds due to participant cancellation will be processed after the event. Please refer to the general EAIE Terms and Conditions for more information.
If you require a visa to travel to Sweden, we strongly recommend checking the official visa guidelines provided by Visit Sweden and applying well in advance. Obtaining a visa and all the associated costs is the sole responsibility of the participant. The EAIE cannot assist in the visa application process other than in the issue of a letter of ‘invitation to attend’. This letter is issues only after full payment has been received and serves as a supporting document, but it does not guarantee visa approval. No exceptions will be made to the cancellation and refund policy in the event of a declined visa application.
Frequently asked questions
What are the key registration dates and deadlines?
Early-bird registration: 28 May to 27 June 2025
Regular registration: 28 June to 29 August 2025
Late registration: 30 August to 12 September 2025
How can I register?
Create an account
Everyone who wants to register for an EAIE event must create an account on the website. This is also the spot where you can share your preferences and opt-in for certain mailing lists to keep up-to-date on all EAIE events, including the conference.
Everyone is welcome
Anyone involved in international higher education can attend the Annual EAIE Conference and Exhibition. However, EAIE members receive a significant discount on their conference fee and get access to an exclusive EAIE Member Lounge at the conference. You can become a member during the conference registration process.
Pre-registration for activities and networking
Sessions are open to everybody who has paid the event registration fee, pre-registration is not needed. However, we would suggest arriving early to any sessions you are interested in as there is limited space. You do need to pre-book and pay in advance for workshops, Campus Experiences and networking events.
Modifying your booking
You can add or remove Campus Experiences, workshops, networking events and wellness activities. To add one of these activities to your registration, click on My sessions to add extra activities.
Why is the VAT so high this year?
Sweden has a standard VAT rate of 25%, which is relatively high compared to many other countries due to Sweden’s social welfare system, which funds healthcare, education and infrastructure. VAT is one of the key sources of revenue for these government services. The EAIE has worked on minimising the impact of this cost by reducing the conference fees. However, the increase is beyond our control and in compliance with Swedish tax laws.
Why do I need to register for the Opening Reception?
From this year onward, we are introducing a small registration fee for the Opening Reception. We are thrilled to bring you an awe-inspiring networking event in a fantastic location, and with this small fee, we can organise an even better event.
Will there be day tickets?
Yes, day tickets will be available starting in August. Please note that day tickets grant access to the conference for one day only. A full conference ticket is required if you plan to attend multiple days.
How can I make a payment?
Payment is required online upon registration. Payment options: Visa, Mastercard, American Express, JCB and some Maestro. Payment by bank transfer is not possible for EAIE events.
Can I get a refund or transfer my registration to a colleague?
Registration transfers are not possible. If you can no longer attend the conference, you may be able to cancel your registration and claim a refund in line with our cancellation policy. Please see our cancellation deadlines for requesting a refund.
Who is eligible for discounts?
Speakers, workshop facilitators, participants from African countries and low-income countries, and EAIE members are eligible for discounts. Please consult the pricing table above for more information.
For exhibitors, please get in touch with your stand contact person for registration instructions.
Please note: Every participant category mentioned above must be registered online before the event, and entrance will not be permitted without a valid registration.